9 Best Airtable Alternatives for 2024

Airtable is one of the most popular project management software options, but that doesn’t mean that it’s the right choice for every team. Check out the top alternatives to Airtable to find the right project management tool based on your workflows, priorities, and specific functionality requirements.

Airtable alternatives comparison table

Here is a quick overview of key features and pricing for the top Airtable alternatives:

	Star rating	Starting price	Native time tracking	Advanced reporting	Support	Gantt charts
Airtable	3.8/5	$20 per user per month, billed annually	Limited	Yes	Limited	Easy
monday.com	5/5	$9 per user per month, billed annually	Yes	Yes	24/7 support option	Easy
ClickUp	5/5	$7 per user per month, billed annually	Yes	Yes	24/7 support option	Yes
Notion	4.5/5	$10 per user per month, billed annually	No	No	24/7 support option	No
Smartsheet	3.8/5	$9 per user per month, billed annually	Yes	Yes	24/7 support option	Yes
Wrike	4.6/5	$9.80 per user per month, billed annually	Yes	Yes	24/7 support option	Yes
Zoho Projects	4.2/5	$4 per user per month, billed annually	Yes	No	24/7 support option	Yes
Teamwork	3.7/5	$10.99 per user per month, billed annually	Yes	Yes	Limited	Yes
Jira	4.6/5	$8.15 per user per month for 1 to 100 users, billed monthly	Yes	Yes	24/7 support option	Yes
Confluence	4.5/5	$6.05 per user per month for 1 to 100 users, billed monthly	No	No	24/7 support option	No

Features

• Variety of project views, including Gantt, kanban, chart, and dashboard views.
• WorkForms feature for customizable data collection.
• Log of all changes made by users for better project tracking and visibility.
• 250+ pre-built workflow automations.
• Extensive integrations available for developer tools, CRM, and more.

Pros and cons

Pros	Cons
Highly customizable to fit any project type.	Higher learning curve for advanced features.
Excellent automation capabilities.	Can become expensive for larger teams.
Many views for different project needs.	Limited features on the Basic plan.
Strong integration options.	Easy to feel overwhelmed by the interface.

For more information, read the full monday.com review.

Features

• Highly customizable workflows and task statuses.
• 15+ project views, including list, board, and Gantt.
• Built-in time tracking and goal setting.
• Automation to streamline repetitive tasks.
• Extensive integration options with other tools.

Pros and cons

Pros	Cons
Extremely customizable workflows.	Steeper learning curve for new users.
Offers an effective free plan.	Performance can slow with large data sets.
Multiple view options to suit different needs.	Some features are only available with higher-tier plans.
Strong automation and integration capabilities.	The interface can feel overwhelming at first.

For more information, read the full ClickUp review.

Features

• Combines task management with documentation and note-taking.
• Fully customizable workspace with drag-and-drop interface.
• Real-time collaboration with sharing and permissions.
• Supports linked databases for connected information management.
• Knowledge management capabilities.

Pros and cons

Pros	Cons
Highly flexible and customizable workspace.	Can be overwhelming for new users.
Combines multiple functions in one platform.	Lacks advanced project management features.
Great for documentation and knowledge management.	Performance can lag with large databases.
Real-time collaboration with easy sharing.	Unsuitable for large projects.

For more information, read the full Notion review.

Features

• Spreadsheet-like interface with enhanced project management features.
• Advanced workflow automation and process management.
• Pre-built project and automation templates.
• Data visualization through grid, Gantt, card, and calendar views.
• WorkApps is a code-free tool for building web and mobile apps.

Pros and cons

Pros	Cons
Familiar spreadsheet interface with advanced features.	Steeper learning curve compared to Airtable.
Strong integration with enterprise tools.	Mobile version lacks auto-save.
Robust automation and process management features.	Less intuitive for smaller teams.
Scalable for large teams and enterprises.	Limited features on the Pro plan.

For more information, read the full Smartsheet review.

Features

• Intuitive displays with table, list, board, Gantt, timelog, and analytics dashboard views.
• Project templates available for IT, project management, marketing, and other teams.
• 400+ integration options with a wide range of apps and tools.
• Premium security and data privacy features for enterprise users.

Pros and cons

Pros	Cons
Excellent for managing complex projects.	Can be overwhelming for smaller teams.
Strong integration capabilities.	Higher pricing compared to some alternatives.
Real-time reporting and analytics.	Steeper learning curve.
Customizable workflows and dashboards.	Limited UI customization.

For more information, read the full Wrike review.

Features

• Project tracking in spreadsheet, list, and kanban views.
• Integrations with other Zoho products, as well as with Google and Microsoft products.
• Project baseline feature to help compare expected vs. real progress on tasks.
• Ability to track and analyze time spent on each task.

Pros and cons

Pros	Cons
Very affordable pricing.	Some advanced features require higher tiers.
Seamless integration with other Zoho apps.	Interface may feel outdated compared to competitors.
Effective set of features for small teams.	Limited scalability for very large teams.
Strong focus on time tracking and reporting.	Fewer customization options compared to Airtable.

For more information, read the full Zoho Projects review.

Features

• Resource management capability.
• Client management tools, including invoicing and time tracking.
• Gantt charts, kanban boards, and workload management.
• Google Chrome extension and Gmail add-on enable users to use the tool from their browser and create tasks through the Gmail app.
• Integrations with over 350 tools, including Slack, Plecto, and Stripe.

Pros and cons

Pros	Cons
Excellent for managing client projects.	Higher tiers needed for advanced features.
Strong time tracking and billing features.	Pricing can increase significantly for larger teams.
Easy client communication and project tracking.	The interface can feel cluttered with too many features.
Seamless integration with finance and CRM tools.	Teamwork removed the previously-available cheapest paid plan.

For more information, read the full Teamwork review.

Features

• Issue management and bug tracking.
• Role assignments.
• Integrations with over 3,000 third-party services.
• Agile project management capability with scrum and kanban boards.

Pros and cons

Pros	Cons
Ideal for agile software development.	Can be overwhelming for non-development teams.
Extensive issue and bug-tracking features.	Steeper learning curve for new users.
Strong integration with development tools.	Higher pricing for the Premium plan.
Customizable workflows for development processes.	UI could be more intuitive.

For more information, read the full Jira review.

Features

• Centralized knowledge base for documentation and collaboration.
• Integration with Jira for seamless project management.
• Customizable templates for creating and organizing content.
• Real-time editing and collaboration with team members.
• Advanced search and organization tools to easily find information.

Pros and cons

Pros	Cons
Excellent for creating and managing documentation.	Can be overkill for small teams with basic needs.
Strong integration with Jira and other Atlassian tools.	Learning curve for new users.
Real-time collaboration and editing.	Limited project management features compared to Airtable.
Customizable templates and knowledge organization.	Pricing increases with additional features and users.

For more information, read the full Confluence review.

What are the pros and cons of Airtable?

Airtable is one of the most popular project management software tools. This is partially due to the versatility of the software. Airtable provides solutions for teams of all sizes, from small businesses to large enterprises, and there is even a free plan for smaller teams or individuals. Airtable also offers an intuitive user interface and a seamless data import process, making it a very user-friendly option.

However, there are a few reasons users may seek alternatives to Airtable. The first one is simply that many people have different preferences when it comes to the task management interface. Airtable’s interface is intuitive for most users, but it does feel more like a spreadsheet. Excel enthusiasts will like this, but others may prefer a layout that feels more like a standard to-do list.

Enterprise users may also choose to go with an Airtable alternative, as many competitors offer more comprehensive enterprise integrations. There are also limited extensions for many of the subscription plans.

Key features of Airtable alternatives

Task management

Similar to Airtable, the alternative tools in this list offer task management features for creating and assigning tasks, setting due dates and priorities, and tracking progress in real-time. These tools also allow for task dependencies, which means certain tasks cannot start until others are completed.

For instance, Teamwork has an essential tasks feature that enables users to create sub-tasks, tags, and dependencies, making it easy for managers to break down complex tasks into smaller tasks.

Communication capability

Collaboration features in project management tools help teams stay connected and communicate via team chats, comments, and notifications. Airtable alternatives like Notion and Zoho Projects also include features like real-time collaboration and file sharing to further improve team collaboration, communication, and productivity.

Workflow automation

Workflow automation tools streamline processes, reduce manual tasks, and improve efficiency. Airtable alternatives like monday.com and Wrike come with automated workflows and task notifications that allow users to quickly and easily automate processes and procedures. This may include automating repetitive tasks, such as sending emails or updating records, using triggers and actions.

Cost

Airtable alternatives come in a range of pricing plans, from free to high-ticket custom pricing. Prospective buyers should consider the user count, features, and support they need when selecting an alternative to Airtable that fits their budget. Alternatives like Teamwork, Zoho Projects, and Notion offer more affordable pricing plans for small teams, while others offer more robust features for larger teams.

Do you need an alternative to Airtable?

Airtable is a popular project management tool that essentially merges spreadsheets with databases. It allows users to organize information, manage tasks, and collaborate in a visually appealing interface. However, as versatile as Airtable is, it won’t be the perfect fit for every business or project.

You might seek an alternative to Airtable if you need more robust project management capabilities like time tracking or advanced reporting, which Airtable doesn’t natively provide. Additionally, if you handle large, complex projects, you may feel like Airtable’s features are too limited and likely prefer tools that offer more flexibility in managing tasks and resources. Alternatives like monday.com, ClickUp, and Smartsheet offer similar functionalities with additional features tailored to more complex project management needs.

How do I choose the best Airtable alternative for my business?

Airtable is a popular choice for project management software. It offers a wide range of strong project management and reporting features. However, it isn’t the best fit for all organizations, as it does have some weaknesses in its task management features.

To select the best Airtable alternative for your organization, consider your use cases, number of team members, the complexity of the project, type of project, budget, and required project management features. These factors will help you determine the best Airtable alternatives for your company.

I also recommend evaluating at least three Airtable alternatives before selecting one; sign up for a free plan or free trial if one is available, compare quotes, and analyze specific product features to ensure it meets your team and project needs.

There are plenty of alternative project management software options available. These competitors may offer better task management features or a preferable user experience compared to Airtable.

SEE: Learn more about the top tools with this roundup of the best project management software.

Review methodology

To form this list of Airtable alternatives, I first used Airtable to understand what it offers, then compared my experience with alternatives. Out of the pool of alternatives, I narrowed it down to the Airtable alternatives that offer unique value and use cases, based on five key data points: cost, task management capabilities, features, ease of use, and ability to meet specific team needs. I then compared my experience with the experiences of real-world users to see whether our experiences were aligned.

Frequently asked questions (FAQs)

What is Airtable?

Airtable is a cloud-based project management and database tool that delivers a mix of the features of a spreadsheet and the capabilities of a relational database. It allows users to organize and manage information in a flexible and visually appealing way, thus making it suitable for a wide range of use cases like project management, content calendars, inventory tracking, and more. Airtable’s interface is intuitive, making it accessible to users with varying levels of technical expertise.

Is Airtable free?

Yes, Airtable offers a free plan that provides basic features suitable for individuals or small teams. The free plan includes unlimited bases, 1,000 records per base, 1GB of attachment space per base, and the ability to have up to five editors. This plan is ideal for those just getting started or who have modest project management needs.

Is Airtable HIPAA compliant?

Airtable can be HIPAA compliant, but this is only available under its Enterprise Scale plan. For Airtable to be HIPAA compliant, users must sign a Business Associate Addendum (BAA) with Airtable. This ensures that Airtable meets the necessary safeguards to handle Protected Health Information (PHI) securely. Without these conditions, Airtable should not be used for storing or managing PHI.

How much does Airtable cost?

Airtable offers several pricing plans to cater to different user needs. The Free plan is available at no cost and is suitable for small teams or individuals, providing 1,000 records per base and 1 GB of attachment space. The Team plan costs $20 per seat per month when billed annually, or $24 per seat when billed monthly, offering 50,000 records per base and 20 GB of attachment space. The Business plan is priced at $45 per seat per month billed annually or $54 per seat billed monthly, and it supports 125,000 records per base and 100GB of attachment space. For larger organizations, the Enterprise Scale plan offers custom pricing and includes advanced features such as 500,000 records per base and 1,000 GB of attachment space.